What falling behind actually costs.

• $42k–$145k

  Penalties for one missed nitrogen report

  Four Central Coast growers, one enforcement action.

• Every 10th

  A use report is due, or your permit is exposed

  County ag commissioner, for last month’s applications.

• ~200 hrs

  A year of retyping recs, invoices and logs

  Our estimate for a three-ranch operation. Tell us yours.

Penalty figures: Central Coast Water Board enforcement action, November 2023, for failure to submit total nitrogen applied reports.

Take a photo of it. That’s the data entry.

Snap the rec, the invoice, the log sheet on your phone — or forward the PDF the way it arrived. Nothing new for the crew to fill out, and the same records that feed your per-acre cost satisfy the filing.

• 

  Page 2 of the same PDF

  Seven products, EPA registration numbers, rates, re-entry and pre-harvest intervals. Every line has to reach the filing.

• 

  The binder in the yard

  Fuel and equipment tickets, written by hand at the tank.

• 

  The manager’s notepad

  Irrigation hours and fertilizer units, jotted between stops.

• 

  The crew’s task card

  Who worked which block today, in their own shorthand.

• Spray recs and use reports

  PCA recommendations and the use reports that come back as PDFs — read field by field, page 1 and page 2.

• Fertilizer and amendment invoices

  Product, tons, analysis. Converted to pounds of N per acre on the block that got it.

• Irrigation water lab results

  Nitrate as N from each well and source, weighted across the acre-inches actually applied.

• Handwritten field logs

  Irrigation hours, tractor passes, tank mixes — the notepad and task card, in the crew’s own shorthand.

• Harvest tags and cooler tickets

  Lot, block, date, crew. The trace record your auditor asks for, and the yield the nitrogen math needs.

• Crew timesheets

  Hours by crew and block — one read that feeds payroll and your per-acre labor cost at the same time.

Seven records, in the format each one is asked for.

• Pesticide use report

  Monthly, by the 10th

  CalAgPermits upload

  County agricultural commissioner

• Notice of intent

  24 hr before use

  NOI form

  County ag commissioner

• Total nitrogen applied / INMP

  Annually, March 1

  GeoTracker template

  Central Coast Water Board

• Annual compliance form

  Annually, March 1

  eNOI / ACF

  Central Coast Water Board

• Irrigation water results

  Per sample event

  Lab summary, CSV

  Water board + your file

• Harvest and sanitation log

  Per lot, on request

  Audit binder, PDF

  Your GFSI auditor

• Crew hours by block

  Weekly

  Payroll CSV

  Payroll + cost ledger

Nitrogen adds itself up all season, not in February.

Applied minus removed, per ranch, per crop — including the nitrogen in your irrigation water. When the INMP summary report is due, the number is already there.

Styr holds anything it can’t stand behind.

Last month 94% of records posted on their own. These are the ones that came to a person, with the page they came from attached.

• HELD

  Rate illegible on line 4

  Could read 1.5 pt/A or 1.5 qt/A. Nothing posts until your PCA says which.

  use report · page 2 · 08-11

• HELD

  Block not on the permit

  Block 07214B isn’t listed under site 04 on permit 2601487. Either the permit or the record is wrong.

  use report · page 1

• HELD

  Water sample out of date

  Well 2 was last sampled 16 months ago. Resample before the nitrogen total is filed.

  lab report · well 2